Contracting Solutions for Seamless Operations

We provide a wide range of solutions designed to improve the contracting process. From contracts creation, contract administration to retention management, we help you effectively handle your tasks to improve the profitability of your business.

Contracting Management

This Contracting Management solution provides a complete system to manage contracts, and ensures that they are run efficiently starting from the start of negotiations until the end of the project. With our intuitive dashboard, you will be able to monitor the status of contracts, as well as deadlines, which helps improve the communication between teams and clients.

Bill of Quantities Management

BOQ Management solution helps you simplify cost estimation and allocation of resources. Real-time tracking of project timelines prevents material shortages and ensures that every stage of your project remains within budget. The contract management software gives comprehensive reports that provide more transparency, which allows for effective scheduling and optimizing resources.

RFQ and Sales Quotations

It is easy to create Sales Quotations using Request for Quotations (RFQs) which you get. Our system is automated and ensures that the quotations you generate are in line to your profit margins or list price. You can even create an individual price for every item, which allows you to have the most flexibility in your pricing for sales. It calculates the ideal price for sales automatically, making it easier to save time and reduce mistakes. After approval of your quote, it is seamlessly converted to a sales agreement.

Contract Signing Based on Sales Quotations

Once we have received client approval for sales quotations, our software allows contract signing directly connected to the sales quotation. The automation removes manual input, eliminates any differences, and guarantees the contract is signed on pre-defined terms and conditions . The contract lifecycle management can be monitored to be used in the future for references.

Mustakhlas and Mustakhlasaat Management

We offer powerful tools to manage Mustakhlas and Mustakhlasaat, sales invoices that contain retention figures. The system makes sure that the amount retained by the client is tracked and calculated in every invoice, providing the full transparency of the amount that is due and when it will be released. This feature helps to monitor and manage these amounts effectively.

ZATCA Integration

We provide robust ZATCA (Zakat, Tax, and Customs Authority) integration to ensure that all invoices, credit notes, and tax-related documentation align with the latest e-invoicing (FATOORAH) regulations. This safeguarding your operations against non-compliance as you stay compliant with the latest Saudi Arabian tax regulations.

Retention Management

Retention Management allows you to monitor the percentage of payments that are withheld by your customers. The system tracks the amounts of retained funds for each phase of the project and ensures that they are released when conditions are satisfied. This guarantees a steady cash flow, while also ensuring transparency with your clients.

Project Management

We have a Project Management module that offers milestone-based tracking, which allows you to link project payment and resource allocations in line with milestones. This helps ensure that projects are completed on time as well as efficient planning of budgets. The key features are

Track the hours worked by employees to calculate pay according to actual project hours spent.

Ensuring prompt delivery and procurement of the materials by automating the process of requesting materials.

Monitor materials when they are delivered to the project site and then consumed during the project, preventing delays and wastage.

Why Choose Sowaan?

Complete Automation: From sales quotes to project invoicing, everything is automated to make it easier and more accurate.

Track the progress of each phase of your project using timelines for milestones, management of retention and material consumption in one location.

It is easy to track client retention, making sure your cash flows are optimized to your business.

Tailor the system to suit the needs of your company for a single development or a number of large-scale projects.

Are you looking to improve your contracting process?